Deconfinement – IPCMS_English (pdf file – Update 2020/05/18)
Plan for a progressive restarting
0) Covid-19 is dangerous
1) Everybody is asked to watch out for possible clinical signs, staying at home when there are symptoms, and seeking immediate consultation. If the case that symptoms appear while in the laboratory, people should return home as soon as possible for medical treatment and immediately inform the IPCMS’s direction so that a survey can be launched. People at risk must fix an appointment with their medical doctor and their occupational physician, so that their working conditions are adapted according to their recommendations.
In principle, people at risk should not come to the lab but in case of necessity. In the latter case, wearing an FFP2 mask is preferable by the precautionary principle. For those people recovering after a medical leave, it is mandatory to visit occupation health doctor before coming back to the lab.
2) Remote working should be privileged.
The gradual resumption of in-place activities mainly concerns:
– experiments (subject to the necessary checks and the follow up of appropriate procedures)
– the necessary advancement of doctoral thesis
– the projects implying contractual constrains or the use expensive products which will soon be out of date
The IPCMS gives the priority to in-place work of doctoral students and post-doctoral, as well as the support staff for their work. The main contact person for questions related with the access to the laboratory are department or service managers.
During this period, no one is required sit in his office, except for support staff. Office-work must be done by telework.
3) The reopening of the IPCMS relies on the expected delivery of protective equipment promised by our parent institutions (CNRS and University). It follows the plan set up by the laboratory direction, and will be discussed within CLHSCT committee and the laboratory Council, both of them meeting in the next days. The delivery of the protective equipment is scheduled for Monday 11 May in the afternoon. The IPCMS staff is expected for the gradual restart of activities from Tuesday, May 12.
A small team will take care of the organizing the comeback of the stuff. The comeback of the rest of the authorized staff will start from Tuesday, May 12, 2020. No other person is authorized to return to the laboratory before this date, even in possession of personal protective equipment (gloves, masks, visors, …).
Accessing the IPCMS:
Entering / leaving the laboratory will be through the automatic airlock at the main entrance with traffic to the right (as automobile traffic). Hands must be washed with a hydro-alcoholic solution which will be made available at the main entrance. Please, make sure you have a cleaned access badge, and avoid sticking it to the reading terminal.
- Surgical masks will be distributed at the reception counter (1 mask per 1/2 day). To date, alternative masks (fabrics) are not foreseen. The staff members are asked to bring alternative masks as far as possible (1-2 per day), these masks being recommended for circulation on public space.
- For practical reasons, distribution of masks is scheduled from 9h00 in the morning and 14h00 in the afternoon.
- The surgical masks used during the working day will be thrown away. Only one collection point (trash) will be located in the reception hall. The stuff will change the masks used during the working day at this predefined place.
- The alternative masks, being of personal use, will be brought home in order to be washed.
- The global instructions will be displayed throughout the laboratory.
- Virucidal wipes will also be available when delivered.
Rules to be followed within the laboratory:
- Keep a distance of at least one meter away from any person. Walking in the laboratory must be done so as to minimize the crossings with other people. We will keep our right and we take the aisles / corridors on the right when the choice is possible.
- No kissing or shake hands. No face-to-face conversation within one meter. Long conversations should be avoided. (Which doesn’t stop you from greeting each other).
- Wash your hands regularly with soap and water.
- Wearing a mask is compulsory in the laboratory.
- Isolated work is forbidden: you must signal your arrival and departure to the surrounding colleagues; check about their presence / departure. A presence table is accessible on internet which is updated at the level of departments and services: https://docs.google.com/spreadsheets/d/1xILpbZaIU-If6LCs9oCkVN9STT7Lz2Sx/edit#gid=1106659383
Use of offices, meeting rooms and experimental laboratories
- The meeting rooms are closed (cafeteria, “aquariums”, etc.)
- The offices and experimental laboratories and printers’ areas will be occupied by on the premise of only 1 person per room. In the case of the short passage of a second person, the physical distance must absolutely be respected. The doors should be kept open as much as possible.
- It is advisable to wash your hands, with soap and water or using hydro-alcoholic gel, upon arrival, before getting settled in on your workspace, after any projection of postilions, after blowing your nose, and at the end of the working day.
- Clean the surfaces accessible to the hands of different users (tables, chairs, printers, etc.) with viricidal disinfectant wipes.
- Not having the campus restaurant, everybody can bring their meal, in order to consume it cold and in their office, or outside (following the general recommendations for hygiene and safety).
Cleaning of places and working material
- In addition to the cleaning of its workspace by each user (see above), specific procedures for cleaning the laboratory sensible spots will be implemented by the delegation CNRS in agreement with the cleaning companies.
- It is recommended to ventilate rooms at least 15 minutes per day (introducing fresh air) when it is possible.
- For the case of rooms with filtered and recycled air systems (clean room type, L2 and L3 confining laboratory), the wearing of surgical mask is adapted against coronavirus.
- The automatic opening of doors in the technical street with access cards has been disabled to force entry-exit through the main entrance hall with the welcome desk.
- Deliveries take place at the main hall. For heavy shipment, a message on outside indicates that the colleague at the welcome booth has to be contacted for opening the door from inside.
- As far as possible, deliveries have to be organize in the morning.
- As for the cryogenic liquid delivery, it is also possible by making an appointment for opening door. Contact persons have been identified.
- For the case of transportation of heavy/large quantity products between the research building and the bunker (solvent/ wastes) please pay attention to leave a door temporary open for coming back to the main building.